Senior Bilingual Expatriate Payroll Specialist

Company: Hino Motors MFG USA Inc
Location: Novi
Posted on: May 28, 2023

Job Description:

Hino Motors, Ltd. is a global manufacturer and has for seven decades proudly manufactured the number one selling medium and heavy-duty trucks in Japan. Hino Motors, Ltd. also manufactures buses, diesel engines, and Toyota's FJ Cruiser and Land Cruiser Prado.In the United States, Hino Motors Manufacturing U.S.A. manufactures medium and heavy-duty trucks, passenger vehicle components, and distributes service parts. We are located in four states: Our corporate offices are located in Novi, Michigan; we assemble medium and heavy-duty trucks at locations in Mineral Wells and Williamston, West Virginia; we manufacture passenger vehicle components in Marion, Arkansas; and we distribute service parts to Latin America and the Caribbean from Mira Loma, California.The Sr Specialist will be located in Novi, Michigan and will report to and support HML Dispatchees, Trainees and Visitors in the Human Resources team. The successful candidate will have excellent interpersonal, communication, and organizational skills. Three years or more administrative experience is required for this position.Key ResponsibilitiesJapanese Expatriates ProcessUpdate organizational chart for expats visa processCollect documents (financial statement/ Tax return / DS 156E / Staff list)Trainee Visa ProcessFacilitate selection for trainee's mentor (employee) and supervisor (local employee)Explain roles to the mentor and supervisorComplete the visa process through Cultural Vistas website based on the training placement planRequest the trainee to review the training placement plan with The Institute for Japanese International Practical Training (JIPT)Sign off the contact both trainee and supervisor from Cultural Vistas HML Japanese Dispatch SupportSend out all the necessary paper works for the DispatcheesMedical checkup follow-up for DispatcheesAnnual vacation follow-up for DispatcheesWork with AM Benefits to coordinate open enrollment (Send out the meeting invite for all Dispatchees)Send out the all the contact list to all Japanese dispatcheesCreate dispatch's PPT file for monthly meetingCoordinate for farewell party for returning dispatchCollect the signing book and gifts for returning dispatch; work with Administrative Assistant President to order the gift "things to remember" for Japanese expatsSetup the date for new hire orientation and driving lesson / send the meeting invite for new expatsSend out the prepared information before Dispatchee, Trainee and local Visitor arrivalsCreate the orientation handbook / documents for new hire Dispatchees and TraineesComplete Izumi information form for new Dispatchees and Trainees and forward to Payroll SpecialistNotify Payroll Specialist of Dispatchee or Trainee address change after they move into new houseCoordinate with Comerica bank associate for paper work if necessarySend out the updated contact list for all employeesSend out announcement for all new Dispatchees and/or TraineesSchedule PCR testing for new Dispatchee hiresCollect expat's vehicle information (types of company vehicle/ gas usage / % of personal vehicle usage) from Specialist Administration and DispatcheesInform family status change to accounting firm (# of family members/ returning family members etc.)Collect the relocation cost (i.e., flight ticket fee, moving allowance, hotel fee)Make sure about the trainees' relocation cost/ HML's responsibility ItemJBSD Invoice ProcessUpdate Company Flyer annually with FY financial information available mid-AprilUpdate History Flyer as requiredUpdate Japanese Dispatchee list and emergency contact list as required (when new Dispatchees and Trainees arrive and return)Update headcount information for HML reportNotify Payroll Specialist for terminated and returned Dispatchees and TraineesHandling private, sensitive business, and confidential information with discretion, tact, and diplomacy.Composing letters and memoranda sometimes from verbal direction.Monitoring, screening, responding to, and distributing incoming correspondence including email communications.Preparing weekly, monthly, and special one-time reports as requested.Assisting with other administrative functions or special projects as needed, including arranging events, document preparation, agenda publishing, and arranging refreshments.Education & Experience RequirementsHigh school diploma required. Associate degree preferred.3 years' work experience in administrative or general office required.Required SkillsThe successful candidate must demonstrate the following: the highest degree of integrity and confidentiality; the ability to effectively communicate with etiquette by being professional, diplomatic, and tactful in manner; be a highly motivated team player able to develop and maintain collaborative relationships inside and outside of the Human Resource department; the ability to plan, schedule, and organize tasks to achieve goals within or ahead of established time frames; the ability to be flexible and supportive; ability to personally provide high level interactive services to others, and proactively address identified needs and respond accordingly. The Sr Specialist must work well with staff at all levels within a diverse, multi-cultural, and collaborative environment.Travel RequirementsLocal travel may be required to support dispatchees, their family members and trainees.Language RequirementsEnglish proficiency (speaking, writing, reading), Japanese proficiency (speaking, writing, reading)

Keywords: Hino Motors MFG USA Inc, Novi , Senior Bilingual Expatriate Payroll Specialist, Accounting, Auditing , Novi, Michigan