Office Administration Services Assistant
Company: Foster Swift Collins & Smith PC
Location: Lansing
Posted on: April 2, 2026
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Job Description:
Full-time Description This position will provide support to all
firm employees by performing duties for the Office Administration
Services Department, including but not limited to: mail
distribution, walking errands to deliver packages, copy and
scanning projects, assisting with special projects, and performing
other general administrative tasks. This position serves as the
primary backup Receptionist. Perform other job duties as assigned.
ESSENTIAL JOB FUNCTIONS: Mail Administration: · Retrieve the daily
mail from the carrier and newspapers from outside of the building.
· Deliver newspapers to each applicable office floor. · Open
incoming mail, scan, rename files, email to the correct
employee(s), and deliver physical copies. · Utilize postage machine
to process outgoing mail. · Coordinate and complete bankruptcy,
marketing, accounting, and special mailings. · Complete daily
walking errands. Office Supplies: · Routinely complete inventory of
office supplies, organize supply closet, review inventory in Su
Casa area of building, verify delivery of supplies and place office
supplies in inventory closet and/or copy rooms. · Restock copy
machines with paper and maintain cleanliness of copy machines in
each copy room. · Clean desk surface and drawers of new hires.
Hospitality Administration: · Greet, assist clients and visitors. ·
Maintain cleanliness of kitchen, kitchen equipment and fridges,
microwaves and all refrigerators including defrosting the fridges
monthly. · Maintain daily cleanliness of coffee stations on all
floors. · Maintain tidiness of lobby areas including vacuuming and
sweeping as needed. Office Equipment: · Operate all Office
Administration Services machinery including fax, copiers, scanners,
and binding equipment. · Scan and combine large documents per firm
employee request(s). · Produce CDs and flash drives as requested. ·
Routinely wipe down Office Administration Services countertops and
machinery. Why Join Foster Swift? Comprehensive Benefits:
Affordable medical, dental, and vision insurance, company-paid life
insurance, short- and long-term disability coverage, and a 401(k)
plan Additional Perks: Flexible voluntary benefit options to
support your individual needs Professional Environment: Collaborate
with experienced legal professionals in a firm that values respect,
innovation, and high standards of legal service With more than 100
years of service, Foster Swift is proud to represent businesses,
families, municipalities, and individuals across Michigan and
beyond from our offices in Lansing, Grand Rapids, Southfield, and
Holland. Commitment to Diversity Foster Swift is committed to
fostering a diverse and inclusive workplace. We provide equal
employment opportunities without regard to race, color, religion,
sex (including pregnancy), sexual orientation, gender identity,
national origin, age, disability, veteran status, marital status,
or any other status protected by applicable laws Apply Today If
you're a motivated and experienced paralegal looking to contribute
meaningfully to complex cases and a respected firm, we encourage
you to apply now and become part of a legacy of excellence
Requirements Must have a high school diploma or G.E.D. Strong
organizational and multitasking abilities. Excellent written and
verbal communication skills. Proficiency in office software (e.g.,
Microsoft Office Suite). Attention to detail and problem-solving
skills. Must be able to lift up to 50 pounds. Must be able to
perform the essential functions of the job with or without
reasonable accommodation.
Keywords: Foster Swift Collins & Smith PC, Novi , Office Administration Services Assistant, Administration, Clerical , Lansing, Michigan
