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Executive Assistant - Legal

Company: The Shyft Group
Location: Novi
Posted on: January 13, 2022

Job Description:

SUMMARY:
The Executive Assistant position is responsible for providing administrative support to the Chief Legal Officer and the legal department. Primary activities include, but are not limited to, travel planning, calendar organization, data storage and retrieval, and presentation preparation.

JOB RESPONSIBILITIES:
--- Maintain a high level of professionalism in handling confidential and sensitive issues
--- Handle requests for information and data appropriately
--- Prepare and consolidate materials for Board of Directors meetings, Annual Shareholders meeting, Leadership Team events, and other gatherings, as assigned
--- Exercise judgment and discretion in the handling of requests for appointments and/or calls
--- Use Outlook to coordinate and schedule meetings, as deemed necessary
--- Use excellent written and oral communication skills, in a professional manner, throughout all levels of the organization and when interacting with visitors, customers, suppliers, etcetera.
--- Create and/or proofread documents, such as letters, memos, and emails
--- Support the Board of Directors and the leadership team, as directed, through the preparation and organization of meetings and presentations and providing administrative support
--- Coordinate all travel arrangements for the executive, including air, ground, and hotel arrangements.
--- Prepare the necessary expense reports upon completion of the trips, in alignment with company travel policies
--- Create presentations for a wide variety of audiences: all associates, Board of Directors, visitors, direct reports, and more. Organize and utilize creative abilities to develop professional presentations from outline material
--- Establish and maintain a highly organized filing system for yourself and the team that you support
--- Work with other administrative personnel to implement lean thinking
--- Additional duties:
o Lead or assist on projects as needed
o Process appropriate invoices
o Reconcile the department's credit card statement
o Maintain appropriate subscriptions (as determined by the executive)
o Sort mail
o Create and maintain project sites and other information databases used by the executive
--- Other tasks as assigned

QUALIFICATIONS:
--- Bachelor's degree
--- Minimum of 5 years related experience, or equivalent combination of education and experience
--- Must be willing to maintain confidentiality under varying circumstances
--- Power user on Microsoft office applications
--- Excellent verbal, written and communication skills
--- Versatility, flexibility, and a willingness to work with constantly changing priorities
--- Articulate, energetic, creative, and positive
--- Acute attention to detail
--- Strong reading comprehension and grammar skills
--- Comfortable working with minimal direction, on occasion
--- Able to:
o Deal effectively with a variety of individuals at all organizational levels
o Organize and summarize data
o Prioritize assignments, manage competing demands, and meet deadlines

Keywords: The Shyft Group, Novi , Executive Assistant - Legal, Legal , Novi, Michigan

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